TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc. to Provide Hardware, Software and the Associated Engineering Services to the Thornton Valve Shaft and North Rim of the Calumet Service Area, in an amount not to exceed $178,919.00, Account 101-68000-612650, Requisition 1602110
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc. to provide hardware, software and the associated engineering services to the Thornton Valve Shaft and North Rim of the Calumet Service Area. The purchase order will expire on December 31, 2024.
The agreement includes hardware, software and the associated engineering services to automate and retrofit the Thornton Valve Shaft and North Rim of the Calumet Service Area. These areas have repeatedly suffered from communication failures due to physical obstructions interfering with radio transmissions. The scope is designed to address automation, network obsolescence and cybersecurity of control systems.
Schneider Electric Systems USA, Inc., the sole source provider of all Foxboro programming and hardware replacement for the distributed control system of the Calumet Service area, has submitted pricing for the services and parts required. Inasmuch as Schneider Electric Systems USA, Inc. is the only source of supply for the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Schneider Electric Systems USA, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Schneider Electric Systems USA, Inc. is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Schneider Electric Systems USA, Inc., in an amount not to exceed $178,919.00.
Funds are being requested in 2024, in the amount of $178,919.00, in Account 101-68000-612650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2023