TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order with Connor-Winfield Corp. d/b/a Janus Remote Communications, to Furnish and Deliver Wireless Point-to-Point Tide Gate Monitoring System Hardware to the Stickney Water Reclamation Plant, in an amount of $19,500.00, from an amount of $260,000.00, to an amount not to exceed $240,500.00, Account 101-69000-623070, Purchase Order 3119659
Body
Dear Sir:
On June 16, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Connor-Winfield Corp. d/b/a Janus Remote Communications, to furnish and deliver wireless point-to-point tide gate monitoring system hardware to the Stickney Water Reclamation Plant, in an amount not to exceed $260,000.00. The purchase order expires on December 31, 2023.
There have been no prior change orders.
Original Purchase Order Amount $260,000.00
Date of Board Approval 6/16/2022
Cumulative Change Orders (10/30/2023) $0.00
% Change of Original PO Value 0.0%
Current Purchase Order Value $260,000.00
Requested Increase or Decrease ($19,500.00)
New Purchase Order Value $240,500.00
% Change of Current PO Value -7.5%
% Change of Original PO Value -7.5%
A decrease in purchase order value is being requested to close the purchase order. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $19,500.00 (approximately 7.5% of the current purchase order value), from an amount of $260,000.00, to an amount not to exceed $240,500.00.
Funds will be restored to Account 101-69000-623070.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for November 16, 2023