TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-144-3M, Mainstream TARP Pumps Rehabilitation at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $108,491.53, from an amount of $23,407,725.91, to an amount not to exceed $23,516,217.44, Account 401-50000-645700, Purchase Order 4000079
Body
Dear Sir:
On April 1, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-144-3M, Mainstream TARP Pumps Rehabilitation at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $23,380,000.00, plus a five (5) percent allowance for change orders in an amount of $1,169,000.00, for a total amount not to exceed $24,549,000.00. The scheduled contract completion date is July 13, 2026.
As of November 3, 2023, the attached list of change orders has been approved.
Original Contract Amount $23,380,000.00
Date of Board Approval 4/1/2021
Cumulative Change Order (11/03/2023) $27,725.91
% Change of Original Contract Value 0.12%
Current Contract Value $23,407,725.91
Requested Increase $108,491.53
New Contract Value $23,516,217.44
% Change of Current Contract Value 0.46%
Total % of Change of Original Contract Value 0.58%
This contract includes the application of a specialized protective coating system to the interior of Main Sewage Pump Nos. 1, 3, and 5 as part of the pump rehabilitation work being performed under this contract. While performing the rehabilitation work on Main Sewage Pump No. 5, the contractor notified the District that portions of the interior of the pump were inaccessible to apply the protective coating system as specified. The contractor contacted the coatings manufacturer for alternatives to complete the protective coating work for the inaccessible portions of the pump. The contractor submitted cost proposal (COR-7) for an extra in the amount of $108,491.53. However, the contractor and engineer could not come to an agreement regarding the cost of the extra work. Therefore, this work will be tracked via Time and Material Daily Records (TMDRs) and paid on a time and material basis with a not to exceed value. The engineer reviewed the proposal, and stated via correspondence CO07, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-144-3M in an amount of $108,491.53 (0.46% of the current contract value), from an amount of $23,407,725.91, to an amount not to exceed $23,516,217.44.
Funds are available in Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:DS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2023
Attachment