TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase orders and exercise an option to extend the agreements for one year, for Contract 22-RFP-15 State Legislative Consulting Services, with Law Offices of Paul L. Williams & Associates, in an amount not to exceed $21,000.00, Blaida and Associates LLC, in an amount not to exceed $21,000.00, Fuentes Consulting LLC, in an amount not to exceed $21,000.00, and McGuireWoods Consulting, in an amount not to exceed $21,000.00, Account 101-15000-612430, Purchase Orders 3122502, 3122503, 3122513, and 3122539 respectively (As Revised)
Body
Dear Sir:
At the Board meeting of January 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into agreements with Law Offices of Paul L. Williams & Associates, Blaida and Associates LLC, Fuentes Consulting LLC, and McGuireWoods Consulting, for state legislative consulting services, for a one-year period.
There is no history of prior change orders.
Original Contract Amount $84,000.00
Date of Board Approval 1/19/2023
Cumulative Change Order (11/7/2023) N/A
% Change of Original Contract Value N/A
Current Contract Value $84,000.00
Requested Increase $84,000.00
New Contract Value $168,000.00
% Change of Current Contract Value 100.00%
Total % Change of Original Contract Value 100.00%
Under the terms of the agreement, the District may exercise an option to extend the services for two (2) additional one-year periods using the same monthly fees in effect under the above purchase orders. This request represents the first extension under these terms.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to increase the purchase orders and exercise the option to extend the agreements for the first one-year period from January 1, 2024 to December 31, 2024, for Contract 22-RFP-15 with Law Offices of Paul L. Williams & Associates, Blaida and Associates LLC, Fuentes Consulting LLC, and McGuireWoods Consulting in an amount of $84,000.00 (100.00% of the current contract value), from an amount of $84,000.00, to an amount not to exceed $168,000.00.
Funds for the 2024 expenditure in Account 101-15000-612430 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Shellie A. Riedle, Administrative Services Officer, CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2023