TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend the agreement with SLG Innovation, Inc. for Contract 19-RFP-24, IT Project Management Office Consulting, in an amount of $25,000.00, from an amount of $450,000.00, to an amount not to exceed $475,000.00, Account 101-27000-612430, Purchase Order 3111940
Body
Dear Sir:
On August 6, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to SLG Innovation, Inc. for Contract 19-RFP-24, IT Project Management Office Consulting, in an amount not to exceed $380,000.00. The contract expires on December 31, 2023.
As of December 8, 2023, the attached list of change orders has been approved.
Original Contract Amount $380,000.00
Date of Board Approval 8/6/2020
Cumulative Change Order $70,000.00
% Change of Original Contract Value 18.42%
Current Contract Value $450,000.00
Requested Increase or Decrease $25,000.00
New Contract value $475,000.00
% Change of Current Contract Value 5.55%
% Change of Original Contract Value 25.00%
The reason for the change order is to allow the District to extend and fund the existing agreement through March 31, 2024. This will allow the District to augment staffing of project management and business analysis resources on several projects supporting the Strategic Plan through the end of the first quarter of 2024 and receive those services in accordance with the original terms and pricing specified in the existing contract. It is anticipated that a new contract for supplemental project management consulting services will be awarded in the beginning of the second quarter.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and extend the agreement in an amount of $25,000.00 (5.55% of the current contract value), from an amount of $450,000.00 to an amount not to exceed $475,000.00.
Funds for the 2024 expenditure are requested in Account 101-27000-612430 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, STK:SW:sw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023
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