TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-970-12, Janitorial Services at Various Locations, Groups A, B and D to Eco-Clean Maintenance, Inc., in an amount of $99,100.00, from an amount of $677,091.00, to an amount not to exceed $776,191.00, Account 101-69000-612490, Purchase Order 5001865 (Deferred from the December 21, 2023 Board Meeting)
Body
Dear Sir:
On March 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-970-12, Janitorial Services at Various Locations, Groups A, B and D to Eco-Clean Maintenance, Inc., in an amount not to exceed $677,091.00. The contract expires on April 22, 2024.
There have been no prior change orders.
Original Contract Amount $677,091.00
Date of Board Approval 3/17/2022
Cumulative Change Order Value (12/8/2023) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $677,091.00
Requested Increase or Decrease $99,100.00
New Contract Value $776,191.00
% Change of Current Contract Value 14.6%
% Change of Original Contract Value 14.6%
The increase in contract value will allow continuation of service until the new contract is awarded and executed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D applies to Group A only for this contract. The participation goals are 20% Minority Business Enterprise (MBE), 10% Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-970-12, in an amount of $99,100.00 (approximately 14.6% of the current contract value), from an amount of $677,091.00, to an amount not to exceed $776,191.00.
Funds are available in Account 101-69000-612490.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 4, 2024