TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with TierPoint, LLC, for Co-Location Services for District Infrastructure, in an amount not to exceed $21,356.00, Account 101-27000-612330, Requisition 1610946
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with TierPoint, LLC, for Co-Location Services for District Infrastructure. The term of the service is January 1, 2024, through February 29, 2024.
Co-location services allow the Information Technology Department to reliably maintain and manage the District’s core infrastructure environment by physically hosting critical network components at a secured data center facility. These services are a key component in the District’s Strategic Plan for Enterprise Resilience and as a national critical Infrastructure sector.
TierPoint is the current vendor for these services. However, the existing contract expires December 31, 2023. A new contract for these services has been awarded and additional time is needed to have internet service provisioned at the new vendor’s location and for network hardware to be relocated to their facility. It is estimated that this transition should occur by February 29, 2024. TierPoint has agreed to continue providing service until the transition at the end of year but refuses to honor the prior contract pricing.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to TierPoint, LLC, in an amount not to exceed $21,356.00.
Funds for the 2024 expenditure are requested in Account 101-27000-612330 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:uu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023