TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-819-11, Furnish and Deliver HVAC Condensing Units to the Calumet Water Reclamation Plant, to Windy City Representatives, LLC, in an amount not to exceed $72,714.00, Account 101-68000-623270, Requisition 1602324
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-819-11, Furnish and Deliver HVAC Condensing Units to the Calumet Water Reclamation Plant.
In response to a public advertisement of October 25, 2023, a bid opening was held on November 21, 2023. The bid tabulation for this contract is:
WINDY CITY REPRESENTATIVES, LLC $72,714.00
BCE-USA, LLC $139,000.00
TAZA SUPPLIES LLC D/B/A TILES IN STYLE, LLC $233,162.50
Windy City Representatives, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $72,990.00, placing their bid of $72,714.00 approximately equal to the estimate.
All equipment shall be delivered within 180 calendar days after after the issuance of the purchase order.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-819-11 to Windy City Representatives, LLC, in an amount not to exceed $72,714.00.
Funds for the 2024 expenditure, in the amount of $72,714.00, are available in Account 101-68000-623270. Funds for the 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023