TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to AT&T Corporation, to Furnish and Deliver Point to Point Switched Ethernet Service in an amount of $18,893.00, from an amount of $1,021,128.19, to an amount not to exceed $1,040,021.19, Account 101-27000-612210, Purchase Orders 3112515 and 3112516
Body
Dear Sir:
On November 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to AT&T Corporation, to furnish and deliver point to point switched ethernet service, known as ASE and T1 lines in an amount not to exceed $1,615,071.24. The contract expires on December 31, 2023.
As of December 8, 2023, the attached list of change orders have been approved.
Original Contract Amount $1,615,071.24
Date of Board Approval 11/05/2020
Cumulative Change Order (12/08/2023) $593,943.05
% Change of Original Contract Value 36.77%
Current Contract Value $1,021,128.19
Requested Increase or Decrease $18,893.00
New Contract Value $1,040,021.19
% Change of Current Contract Value 1.82%
Total % Change of Original Contract Value 35.60%
The change order is necessary to pay for the November and December invoices for ASE service. The ASE and T1 lines are backbone infrastructure circuits that provide digital network services to all District plants and facilities. The monthly amount billed for each type of service has respectively increased and decreased over the duration of the contract due to the conversion of legacy copper T1 lines to fiber optic ASE lines.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $18,893.00 (1.82% of the current contract value), from an amount of $1,021,128.19, to an amount not to exceed $1,040,021.19.
Funds are available in Account 101-27000-612210.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:ucu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023
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