TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Burris Equipment to furnish and deliver three (3) Cushman Minute Miser Electric Carts to the North Service Area, under Sourcewell (formerly NJPA) Purchasing Contract No. 122220-JCS-1, in an amount not to exceed $25,251.00, Account 101-67000-634860, Requisition 1611400
Body
Dear Sir:
Authorization is requested to issue a purchase order to Burris Equipment to furnish and deliver three (3) new Cushman Minute Miser Electric Carts, model number 628520, to the North Service Area. The equipment will be delivered by April 30, 2024.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Cushman, div. of Textron, (contract number 122220-JCS-1), for utility transport vehicles. Burris Equipment is an authorized local dealer for Cushman utility vehicles. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model equipment during the contract period. The term of contract 122220-JCS-1 began on January 26, 2021 and expires on January 29, 2025.
The order consists of three (3) new Cushman Minute Man Electric Carts to be delivered to the North Service Area. They will allow for greater efficiency and productivity, while also reducing maintenance labor and materials. The vehicles will be fully electric and produce zero emissions.
Burris Equipment is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Burris Equipment in an amount not to exceed $25,251.00.
Funds are available in Account 101-67000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2024