TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-119-12 (Re-Bid), Taxonomic Algal Assessment of the Upper North Shore Channel, to EcoAnalysts, Inc., in an amount not to exceed $26,168.00, Account 101-16000-612490, Requisition 1602446
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-119-11, Taxonomic Algal Assessment of the Upper North Shore Channel.
In response to a public advertisement of September 20, 2023, a bid opening was held on October 10, 2023. No bids were received.
In response to a public re-advertisement of November 1, 2023, a bid opening was held November 21, 2023. The bid tabulation for this contract is:
ECOANALYSTS, INC. $26,168.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: unable to perform the lab services required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
EcoAnalysts, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $15,200.00, placing their bid of $26,168.00 approximately 72.2 percent over the estimate.
The contract will be completed by December 31, 2025.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-119-12, to EcoAnalysts, Inc., in an amount not to exceed $26,168.00.
Funds, in the amount of $14,768.00, are available in Account 101-16000-612490. The estimated expenditure for 2025 is $11,400.00. The 2025 expenditure is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2024