TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 1, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-684-22 (Re-Bid) Equipment Painting & Rehabilitation at Various Locations, Group D, to Era Valdivia Contractors, Inc., in an amount not to exceed $751,000.00, Accounts 201-50000-645750, Requisition 1595822
Body
Dear Sir:
On March 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-684-21, Equipment Painting & Rehabilitation at Various Locations.
At the Board Meeting of April 6, 2023, authorization was granted to revise the Authority to Advertise Board Letter as reported.
In response to a public advertisement of May 31, 2023, a bid opening was held on June 27, 2023. At the Board meeting of August 10, 2023, Groups E and F were awarded and Groups A, B, C, and D rejected as reported.
In response to a public re-advertisement of August 23, 2023, a bid opening was held on September 19, 2023. Groups A, B, and C were awarded at the December 21, 2023, Board meeting as reported. Group D was under review. The tabulation for Group D is below.
GROUP D: CALUMET WRP DIGESTER COVERS, STICKNEY DIGESTER COVERS AND
HANOVER PARK WRP DIGESTER COVERS
ERA-VALDIVIA CONTRACTORS, INC. $751,000.00
CAPITAL INDUSTRIAL COATINGS, LLC $805,000.00
Era Valdivia Contractors, Inc. (Era) the lowest responsible bidder for Group D is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract for Group D is $881,107.00, placing their total bid of $751,000.00 approximately 14.7 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE), and 3 percent Veteran-owned Business Enterprise (VBE) for Group D.
Era is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report for Group D. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Veteran-owned Enterprise (VBE) utilization goals for this contract are as follows: 20 percent MBE, 10 percent WBE, and 3 percent for VBE participation.
Era has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are painters, laborers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall provide the specified painting services commencing upon approval of the contractor’s bond and complete the work for Group D by December 31, 2025.
The contract will require approximately eight (8) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-684-22, Group D, to Era in an amount not to exceed $751,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645750 in the amount of $375,500.00 for 2024 and $375,500.00 for 2025. Funds for 2025 expenditure is contingent upon the Board of Commissioners approval of the budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 1, 2024
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