TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 22-880-2C, Geotechnical Analysis and Sub-Surface Exploration for Construction Project Services, with Wang Engineering, Inc. in an amount not to exceed $450,000.00, Account 201-50000-612240, Requisition 1613357
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Wang Engineering, Inc., for professional engineering services for Contract 22-880-2C, Geotechnical Analysis and Sub-Surface Exploration for Construction Project Services, in an amount not to exceed $450,000.00.
The proposed work consists of performing soil borings, lab testing, engineering analyses, and to provide geotechnical reports and other services for Engineering Department projects. The reports will detail existing conditions and provide geotechnical recommendations for proposed construction.
The consultant must have a capable and experienced staff, directed by a registered professional engineer, who can coordinate drilling and sampling of soil and rock, interpret the geological importance of the underlying strata, and summarize the findings and recommendations in a written report.
Engineering, along with the Maintenance and Operations and Procurement and Materials Management Departments, conducted a consultant selection process to assess prospective consulting engineering firms to provide the professional engineering services. Several firms were invited to submit a Statement of Qualifications (SOQ). SOQs were received from two (2) companies, and they were both invited to participate in an interview:
SEECO Consultants, Inc.
Wang Engineering, Inc.
The SOQs were reviewed, and interviews conducted by a panel of four licensed professional engineers and a representative from the Procurement and Materials Management Department. After evaluation of both, Wang Engineering, Inc. was selected by the committee to provide the needed professional services based on the experience of the firm, project manager, support personnel, office locations, and performance on similar work.
Wang Engineering, Inc. is registered to transact business and is in good standing with the State of Illinois.
This purchase order will be in effect for the remainder of 2024 through December 31, 2026. However, the District reserves the right to extend the expiration date by mutual agreement.
This is an open purchase order, with the work performed to be dependent on the District’s contracts awarded and the schedule of the contractors.
The approximate components of the total fee are as follows:
ITEM FEE
1. Total Labor Costs $305,000.00
2. Reimbursable Costs
A. Testing $20,000.00
B. Subcontractors $125,000.00
Total Reimbursable Direct Costs $145,000.00
Total Fee (NOT TO EXCEED) $450,000.00
The Affirmative Action Ordinance, Appendix A, will be included and applied to the engineering services portion of the contract. The Affirmative Action goals for this contract are 20 percent Minority-owned Business Enterprises (MBE) and/or Women-owned Business Enterprises (WBE) and 10 percent Small Business Enterprises (SBE).
Wang has issued letters of intent to Lin Engineering, Ltd, a MBE, STRATA Earth Services, LLC, a WBE, and Workzone Safety, a SBE. These firms will actively participate in providing the services required by the agreement.
The Diversity Section has reviewed the agreement and has concluded that the MBE/SBE and WBE/SBE firms are in accordance with the District’s Affirmative Action Policy.
The agreement shall be subject to the approval of the Law Department as to form and legality.
Inasmuch as the firm of Wang Engineering, Inc. possesses of a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $450,000.00.
Funds for the 2024 expenditure, in the amount of $85,000.00, are available in Account 201-50000-612240. The estimated expenditures for 2025 and 2026 are $182,500.00, per year. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, GR:YML
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024