TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $81,247.54, Account 101-20000-623660 (As Revised)
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, beginning approximately November 1, 2023 and ending October 31, 2024.
In response to a public advertisement of August 9, 2023, a bid opening was held on August 29, 2023. The bid tabulation for this contract is:
GROUP A - COTTON RAGS
U.S. COMPLIANCE CENTERS, INC. $ 3,533.78
PACIFIC STAR CORPORATION $ 50,720.44
GROUP B - PAPER TOWELS
U.S. COMPLIANCE CENTERS, INC. $ 48,461.60
WAREHOUSE DIRECT, INC. $ 55,160.77
THE STANDARD COMPANIES, INC. $ 71,846.55
PLASTIC EXPRESS INC. $ 232,209.73
PACIFIC STAR CORPORATION $ 490,913.37
GROUP C - TOILET TISSUE
U.S. COMPLIANCE CENTERS, INC. $ 24,651.00
WAREHOUSE DIRECT, INC. $ 26,086.77
PLASTIC EXPRESS INC. $ 26,363.88
THE STANDARD COMPANIES, INC. $ 29,916.00
PACIFIC STAR CORPORATION $ 70,303.97
On October 5, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award contract 23-009-11, Groups A, B and C to U.S. Compliance Centers, Inc., in an amount not to exceed $76,646.38. U.S. Compliance Centers, Inc for Group A, B, and C was notified regarding a series of aged and undelivered purchase orders. As a result of the failure to comply with timely deliveries as stated in the contract documents, the contract is recommended to be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act under a separate Board action that is being submitted at this board meeting.
The bid submitted for Group A by Pacific Star Corporation, is 914.4% above the estimate for Group A, and is considered too high for award. Therefore, the Director of Procurement and Materials Management has rejected the bid in the publics’ best interest and has informed Pacific Star Corporation of this action. The Department of Procurement and Materials Management will procure the items for Group A on the open market.
Warehouse Direct Inc., the next lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract, Groups B and C, is $80,000.00, placing the total bid of $81,247.54, approximately 1.6 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-009-11, Groups B and C, to Warehouse Direct Inc., in an amount not to exceed $81,247.54.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024
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