TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One-Year Period, Groups A and D to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $88,879.39, Group B to Trinity Eco Solutions, LLC, in an amount not to exceed $48,285.58, and Group C to Warehouse Direct, Inc., in an amount not to exceed $25,876.59, Account 101-20000-623170, 623660
Body
Dear Sir:
On March 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One-Year Period, beginning approximately June 1, 2024, and ending May 31, 2025.
In response to a public advertisement of March 13, 2024, a bid opening was held on March 26, 2024. The bid tabulation for this contract is:
GROUP A: BRUSHES, BROOMS, MOPS, ETC.
CICERO MFG. & SUPPLY CO., INC. $31,249.36
TERRAZAS, LLC $44,561.28
GROUP B: PORTIONPAC
TRINITY ECO SOLUTIONS, LLC $48,285.58
TERRAZAS, LLC $58,662.82
GROUP C: SKIN CARE SYSTEMS (DEB)
WAREHOUSE DIRECT, INC. $25,876.59
CICERO MFG. & SUPPLY CO., INC. $27,865.99
TERRAZAS, LLC $62,495.07
GROUP D: JANITORIAL SUPPLIES
CICERO MFG. & SUPPLY CO., INC. $57,630.03
TERRAZAS, LLC $90,418.02
Cicero Mfg. & Supply Co., Inc., the lowest responsible bidder for Groups A and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and D of this contract is $107,000.00, placing their bid of $88,879.39 approximately 16.94 percent below the estimate.
Trinity Eco Solution, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $54,000.00, placing their bid of $48,285.58 approximately 10.58 percent below the estimate.
Warehouse Direct, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract is $34,000.00, placing their bid of $25,876.59 approximately 23.89 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-006-11, Groups A and D to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $88,879.39, Group B to Trinity Eco Solutions, LLC in an amount not to exceed $48,285.58, and Group C to Warehouse Direct, Inc.in an amount not to exceed $25,876.59.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was received for this contract.
Funds are available in Accounts 101-20000-623170, 623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:sk
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024
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