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File #: 24-0429    Version: 1
Type: Agenda Item Status: Adopted
File created: 5/10/2024 In control: Procurement Committee
On agenda: 6/6/2024 Final action: 6/6/2024
Title: Authority to decrease Contract 18-702-31, Furnish, Deliver and Install Disc Filters at the Egan Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $308,923.00, from an amount of $9,452,316.00, to an amount not to exceed $9,143,393.00, Account 401-50000-645650, Purchase Order 5001863
Attachments: 1. Change Order Log - Purchase Order 5001863

TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 18-702-31, Furnish, Deliver and Install Disc Filters at the Egan Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $308,923.00, from an amount of $9,452,316.00, to an amount not to exceed $9,143,393.00, Account 401-50000-645650, Purchase Order 5001863

Body

 

Dear Sir:

 

On March 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-702-31, Furnish, Deliver and Install Disc Filters at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc., in an amount not to exceed $8,895,000.00. The contract expires on December 31, 2024.

 

As of May 8, 2024, the attached list of change orders has been approved.

 

Original Contract Amount                                                               $8,895,000.00

Date of Board Approval                                                               3/3/2022

Cumulative Change Order Value (5/8/2024)                                          $557,316.00

% Change of Original Contract Value                                                               6.3%

Current Contract Value                                                               $9,452,316.00

Requested Increase or Decrease                                                               ($308,923.00)

New Contract Value                                                               $9,143,393.00

% Change of Current Contract Value                                                               (3.3%)

% Change of Original Contract Value                                                               2.8%

 

A decrease in value is requested due to a reduced scope of work. The existing conditions of the connections for underground conduits were found to be different than anticipated during design and a portion of the work was removed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-702-31, in an amount of $308,923.00 (approximately 3.3% of the current contract value), from an amount of $9,452,316.00, to an amount not to exceed $9,143,393.00.

 

Funds will be restored to Account 401-50000-645650.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024

 

Attachment