TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 24-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA, Groups A and B, to Stewart Spreading, Inc., in an amount of $4,302,500.00, from an amount of $5,940,000.00, to an amount not to exceed $10,242,500.00, Accounts 101-68000/69000-612520, Purchase Orders 5001948 and 5001949
Body
Dear Sir:
On March 21, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 24-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $5,940,000.00. The contract expires on April 3, 2025.
There have been no prior change orders.
Original Contract Amount $5,940,000.00
Date of Board Approval 3/21/2024
Cumulative Change Order Value (5/21/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $5,940,000.00
Requested Increase or Decrease $4,302,500.00
New Contract Value $10,242,500.00
% Change of Current Contract Value 72.4%
% Change of Original Contract Value 72.4%
The costs for contracts related to biosolids trucking have increased substantially this year due to a new Illinois Department of Labor requirement for the removal, hauling, and transportation of biosolids, volatility of fuel markets, and overall inflation. The contractor has agreed to hold their original unit costs for the remainder of the beneficial reuse season. This will provide the District continuity of service to complete the season. This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20% Minority-owned Business Enterprises (MBE) and 13% Women-owned Business Enterprises (WBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 24-690-11, in an amount of $4,302,500.00 (approximately 72.4% of the current contract value), from an amount of $5,940,000.00, to an amount not to exceed $10,242,500.00.
Funds are available in Accounts 101-68000/69000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for June 6, 2024