TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Nearmap US Inc. for Nearmap Vertical for Government with ArcGIS Integration, in an amount not to exceed $25,798.50, Account 101-27000-612820, Requisition 1619728
Body
Dear Sir:
Authorization is requested to issue a purchase order to Nearmap US Inc for Nearmap Vertical for Government with ArcGIS Integration. This purchase order will begin August 10, 2024, and expire August 9, 2025.
Nearmap provides current and historical georeferenced aerial photography for the entire Cook County area collected on a quarterly basis. This software facilitates investigation into changes in land use and determination of Watershed Management Ordinance permit applicability, use of leased District property, and investigation of current and historical activity on District easements. Nearmap provides a higher level of resolution and is updated more frequently than current publicly available resources, which allows the District to perform the aforementioned investigations with a higher level of accuracy.
Nearmap US Inc., the manufacturer and sole source of supply, has submitted prices for Nearmap Vertical for Government with ArcGIS Integration for a one-year period. Inasmuch as Nearmap US Inc, is the only source of supply for the software renewal required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Nearmap US Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Nearmap US Inc in an amount not to exceed $25,798.50.
Funds are available in Account 101-27000-612820.
Requested, Sean Kelly, Acting Director of Information Technology, SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024