TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Russo Power Equipment, to Furnish and Deliver one (1) Kubota Rugged Terrain Vehicle (RTV) to the O’Brien Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 031121-KBA, in an amount not to exceed $29,757.49, Account 101-67000-634760, Requisition 1610941
Body
Dear Sir:
Authorization is requested to issue a purchase order to Russo Power Equipment, to furnish and deliver one (1) Kubota Rugged Terrain Vehicle (RTV) to the O’Brien Water Reclamation Plant. The vehicle will be delivered by December 31, 2024.
Sourcewell currently has a competitively bid contract with Kubota Tractor Corporation (031121-KBA) for grounds maintenance equipment and accessories. Russo Power Equipment is a distributor for Kubota Tractor Corporation. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 031121-KBA began on April 28, 2021 and expires on April 30, 2025.
This order consists of the procurement of one (1) Kubota Rugged Terrain Vehicle (RTV) for the O’Brien Water Reclamation Plant. The Kubota RTV will provide the ability to handle heavier loads, perform heavy-duty landscaping and grounds maintenance tasks, allow for greater efficiency and productivity and reduce maintenance labor and materials costs.
Russo Power Equipment is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicles and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Russo Power Equipment, in an amount not to exceed $29,757.49.
Funds are available in Accounts 101-67000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dhk
Respectfully Submitted, Marcelino Gracia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024