TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-401-11 Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, estimated cost $76,000.00, Account 101-15000-623700, Requisition 1618071
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver police uniforms for a thirty-six (36) month period. This contract is expected to begin October 1, 2024 and will expire September 30, 2027.
The purpose of this contract is to provide the uniforms and accessories which are essential for a well-equipped, effective District police force.
The estimated cost for this contract is $76,000.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $6,333.34, $25,333.33, $25,333.33, and $19,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 24, 2024
Proposals Received August 13, 2024
Award September 5, 2024
Completion October 13, 2027
Funds for the 2024 expenditures in the amount of $6,333.34, are available in Account 101-15000-623700. Funds for the 2025, 2026, and 2027 expenditures are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-401-11.
Requested, Shellie A. Riedle, Administrative Services Officer, AB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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