TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to award Contract 24-083-11, Furnish and Deliver Sump Pumps to Various Locations for a One-Year Period, to Marco Supply Company, Inc., in an amount not to exceed $27,295.30, Accounts 101-20000-623090, 623270.
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Dear Sir:
On March 21, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-083-11, Furnish and Deliver Sump Pumps to Various Locations for a One-Year Period, beginning approximately August 1, 2024 and ending July 31, 2025.
In response to a public advertisement of April 17, 2024, a bid opening was held on May 7, 2024. The bid tabulation for this contract is:
WASTEWATER SOLUTIONS LLC $24,529.00
MARCO SUPPLY COMPANY, INC. $27,295.30
Wastewater Solution LLC the lowest bidder, offered numerous substitutions. The contract specifications required the sump pump to have a specific connection dimensions, and the offered substitutions did not match the contract specification dimensions. The pipe connections of the offered substitutions were different from the contract specifications would require extensive modifications to the existing piping. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Wastewater Solutions LLC of this action.
Marco Supply Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $33,000.00, placing the total bid of $27,295.30, approximately 17.29 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-083-11, to Marco Supply Company, Inc. in an amount not to exceed $27,295.30.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623090, 623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024
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