TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with WM Reply, Inc., for Contract 22-RFP-13, Intranet Development and Platform Support, in an amount of $90,000.00, from an amount of $380,000.00, to an amount not to exceed $470,000.00, Account 101-27000-612430, Purchase Order 3125792
Body
Dear Sir:
On June 1, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 22-RFP-13 Intranet Development and Platform Support with WM Reply, Inc., in an amount not to exceed $380,000.00. The contract expires on December 31, 2025.
This contract has no prior change orders.
The reason for this change is to fund completion of the work necessary for the initial launch of the new internal portal, or intranet, in 2024. This work includes page development and select document migration from the existing intranet. The new intranet will better support internal District communication and collaboration and improve employee access to information and services in a cost-effective manner. All rates will remain the same.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 22-RFP-13 in an amount of $90,000.00 (23.68% of the current contract value), from an amount of $380,000.00, to an amount not exceed $470,000.00.
Funds are available in Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, STK:SW:sw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024