TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 20-618-11, Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Service Locations to Core Mechanical, Inc., in an amount of $50,000.00, from an amount of $402,556.55 to an amount not to exceed $452,556.55, Accounts 101-67000/68000/69000-612680/623070/623270, Purchase Order 5001749
Body
Dear Sir:
On July 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-618-11, Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Service Locations to Core Mechanical, Inc., in an amount not to exceed $409,400.00. The contract expires on August 14, 2024.
As of June 21, 2024, the attached list of change orders has been approved.
Original Contract Amount $409,400.00
Date of Board Approval 07/16/2020
Cumulative Change Order (6/21/2024) ($6,843.45)
% Change of Original Contract Value -1.7%
Current Contract Value $402,556.55
Requested Increase or Decrease $50,000.00
New Contract Value $452,556.55
% Change of Current Contract Value 12.4 %
% Change of Original Contract Value 10.5 %
An increase in value is requested to perform unforeseen HVAC repairs at the Calumet WRP. This change is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran Business Enterprise (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 20-618-11 in an amount of $50,000.00 (approximately 12.4% of the current contract value), from an amount of $402,556.55, to an amount not to exceed $452,556.55.
Funds are available in Account 101-68000-612680.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC:PO’L
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024
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