TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with AVI-SPL LLC for Avaya Equipment, Maintenance, and Installation Support in an amount not to exceed $309,002.16, Accounts 101-27000-612430, 623850, 634840, Requisition 1619815
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement under the Omnia Partners Cooperative Purchasing Venture with the University of California Contract 2019.001535 with AVI-SPL LLC, for the purchase of Avaya Telecommunications Equipment, Maintenance Support, and E911 Calling. This purchase order covers the period of August 8, 2024, to December 31, 2024.
The Omnia Partners established the means by which participating states may join together in cooperative multi-state contracting; to achieve cost-effective and efficient acquisition of products and services under contract No. 2019.001535. All governmental entities within the United States are welcome to use the approved agreements. Under the terms of contract 2019.001535, AVI-SPL LLC was selected as the vendor for Telecommunications Network Equipment, Maintenance, & Support from the start date of November 10, 2019, through November 9, 2024.
AVI-SPL LLC is registered and in good standing with the State of Illinois.
The purchase of Avaya Equipment and Maintenance is required to replace equipment that has reached its end of life located at the MOB and MOBA and Calumet Water Reclamation Plant.
The Multi-Project Labor Agreement, Affirmative Action Ordinance Revised Appendix D and Appendix V are not applicable to the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to AVI-SPL LLC and enter into an agreement with Avaya, Inc. in an amount not to exceed $309,002.16.
Funds are available in Accounts 101-27000-612430, 623850, 634840.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:tm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024