TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 20-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, to Anchor Mechanical, Inc., in an amount of $50,521.70, from an amount of $109,680.00, to an amount not to exceed $59,158.30, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001780, 5001781, and 5001782
Body
Dear Sir:
On November 19, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, to Anchor Mechanical, Inc., in an amount not to exceed $119,780.00. The contract expired on July 4, 2024.
As of July 22, 2024, the attached list of change orders has been approved.
Original Contract Amount $119,780.00
Date of Board Approval 11/19/2020
Cumulative Change Order Value (7/22/2024) ($10,100.00)
% Change of Original Contract Value -8.4%
Current Contract Value $109,680.00
Requested Increase or Decrease ($50,521.70)
New Contract Value $59,158.30
% Change of Current Contract Value -46.1%
% Change of Original Contract Value -50.6%
A decrease in value is requested to reflect the actual expenditures and to close the contract. This change is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals for this contract are 20% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 20-627-11, in an amount of $50,521.70 (approximately 46.1% of the current contract value), from an amount of $109,680.00, to an amount not to exceed $59,158.30.
Funds will be restored to Accounts 101-67000/68000/69000-612600/612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
Attachment