TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 24-604-11, Furnishing and Delivering Plumbing Supplies to Various Locations, to Production Distribution Companies, Inc., in an amount not to exceed $207,000.00, Accounts 101-67000/68000/69000-623090, Requisitions 1610947, 1605016, and 1608903
Body
Dear Sir:
On March 21, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-604-11, Furnishing and Delivering Plumbing Supplies to Various Locations.
In response to a public advertisement of May 8, 2024, a bid opening was held on June 4, 2024. The bid tabulation for this contract is:
PRODUCTION DISTRIBUTION COMPANIES, INC. $143,500.00
FERGUSON ENTERPRISES, LLC DBA COLUMBIA
PIPE & SUPPLY CO., INC. *$247,450.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $207,000.00.
Production Distribution Companies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $207,000.00, placing their bid of $143,500.00, approximately 30.7 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract for materials.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because there are no subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 24-604-11 to Production Distribution Companies, Inc., in an amount not to exceed $207,000.00.
Funds for the 2024 expenditures, in the amount of $29,000.00, are available in Accounts 101-67000/68000/69000-623090. The estimated expenditures for 2025 are $69,000.00, for 2026 are $69,000.00, and for 2027 are $40,000.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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