TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an intergovernmental agreement with and make payment to the Village of South Holland for the Thorn Ditch Flood Mitigation Project in South Holland (24-IGA-05), in an amount not to exceed $5,860,000.00
Body
Dear Sir:
Authorization is requested to enter into an intergovernmental agreement (IGA) with and make payment to the Village of South Holland (Village) for the design, construction, operation, and maintenance of the Thorn Ditch Flood Mitigation Project in South Holland (24-IGA-05) under the District’s Stormwater Partnership Program, in an amount not to exceed $5,860,000.00.
On October 19, 2023, the Board of Commissioners authorized the District to negotiate an IGA with the Village in order to advance the Thorn Ditch Flood Mitigation Project. This project was selected for District assistance as a Conceptual Project under the District’s Stormwater Partnership Program in 2018. In coordination with the Village, the District performed preliminary engineering to identify and analyze potential solutions to flooding along Thorn Ditch, and a plan was developed to upsize existing culverts and construct stormwater storage at local parks to protect residents near the ditch from flooding. This project was also identified for American Rescue Plan Act (ARPA) funding in the Subrecipient Agreement between Cook County and the District, authorized by the Board on June 15, 2023.
The Village and the District have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $5,860,000.00, of which $1,500,000.00 will be reimbursed to the District by Cook County under the ARPA Subrecipient Agreement. The total project cost, including design and permitting of all stormwater improvements to be undertaken by the Village, is estimated at $6,560,060.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2025. The Village will contribute to engineering and other design-related costs of the project, will assume responsibility for construction, maintenance, operation of the project, and be solely responsible for any change orders. The IGA contains provisions that allow the District to review the project’s design, and perform inspections after construction. The IGA also requires the Village to award the construction contracts in conformance with the District’s Purchasing Act, Multi-Party Labor Agreement, and Affirmative Action requirements, in addition to requirements set forth in the ARPA Subrecipient Agreement.
The Affirmative Action goals to be applied will conform with the current requirements of the District’s Revised Appendix D upon execution of this IGA. After construction, the participation of Minority-owned Business Enterprises, Women-owned Business Enterprises, and Veteran-owned Business Enterprises on this project will be provided in an annual report summarizing the goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $5,860,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said IGA on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds from Account 501-50000-612400 requested in future years are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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