TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-416-11, Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to The Stone Group, Inc., in an amount not to exceed $90,000.00, from an amount of $2,859,176.25, to an amount not to exceed $2,949,176.25, Account 101-15000-612370 and 612390, Purchase Order 5001841
Body
Dear Sir:
At the Board meeting of October 7, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 21-416-11 Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to The Stone Group, Inc., in an amount not to exceed $2,859,176.25. The contract expires on September 30, 2024.
As of July 11, 2024, the attached list of change orders has been approved.
Original Contract Amount $2,859,176.25
Date of Board Approval 10/7/2021
Cumulative Change Order (07/11/2024) $0
% Change of Original Contract Value 0%
Current Contract Value $2,859,176.25
Requested Increase or Decrease $90,000.00
New Contract Value $2,949,176.25
% Change of Current Contract Value 3.15%
Total % Change of Original Contract Value 3.15%
Additional funding is needed to complete the installation of fire alarm visuals on the 4th floor of the Main Office Building Annex, as well as to install Cat6 cabling and address other miscellaneous projects at the Main Office Building. The additional funds will ensure that these critical updates are completed successfully, maintaining the safety and functionality of our office infrastructure.
This change order is in compliance with the Illinois Criminal Code since the circumstances were unforeseen at the time the original contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-416-11, in an amount of $90,000.00 (approximately 3.15% of the current contract value), from an amount of $2,859,176.25 to an amount not to exceed $2,949,176.25.
Funds are available in Account 101-15000-612370 and 612390.
Requested, Shellie A. Riedle, Administrative Services Officer, KL:BA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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