TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Deere & Company, to Furnish and Deliver Four (4) 2024 John Deere Gator All-Terrain Utility Vehicles to the North Service Area, under Sourcewell (formerly NJPA) Purchasing Contract No. 031121-DAC, in an amount not to exceed $88,658.72, Account 101-67000-634860, Requisitions 1621827
Body
Dear Sir:
Authorization is requested to issue a purchase order to Deere & Company to furnish and deliver four (4) 2024 John Deere Gator all-terrain utility vehicles to the North Service Area. The Gators and accessories are expected to be delivered by December 31, 2024, via the local authorized dealer, Shorewood Home and Auto, Inc.
Sourcewell (formerly NJPA) has a competitively bid contract with Deere & Company, Contract No. 031121-DAC, for grounds maintenance equipment, attachments, and accessories with related services. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of contract 031121-DAC began on April 30, 2021, for a four-year term with an option to extend for one additional year. This contract will expire on April 30, 2025.
The order consists of the procurement of two (2) fully electric 2024 TE 2WD Gators, two (2) 2024 XUV 845E 4WD Gators, optional equipment, and a standard warranty. The all-terrain utility vehicles will be used by District staff at the North Service Areas and will allow for greater efficiency and productivity, while also reducing maintenance labor and materials.
Deere & Company is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Deere & Company, in an amount not to exceed $88,658.72.
Funds are available in Account 101-67000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024