TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 24-650-11 Portable Toilets at Various Locations, Group A and B to Oui Oui Enterprises, Ltd., in an amount not to exceed $37,000.00, Accounts 101-68000/69000-612330, Requisitions 1615314 and 1614027
Body
Dear Sir:
On April 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-650-11, Portable Toilets at Various Locations.
In response to a public advertisement of June 5, 2024, a bid opening was held on June 25, 2024. The bid tabulation for this contract is:
GROUP A: LASMA
OUI OUI ENTERPRISES LTD $17,965.00
SERVICE SANITATION INC $19,420.00
GROUP B: CALSMA
OUI OUI ENTERPRISES LTD $7,200.00
SERVICE SANITATION INC $8,600.00
Group C was awarded at the August 8, 2024, Board meeting.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $28,000.00 for Group A and $9,000.00 for Group B, for a total amount not to exceed $37,000.00.
Oui Oui Enterprises, Ltd., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $37,000.00, placing their bid of $25,165.00, approximately 31.9 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because of the classification of work does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V was not be included in this contract because it is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
because the total expenditure falls under the threshold limit.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 24-650-11, Groups A and B, to Oui Oui Enterprises, Ltd., in an amount not to exceed $37,000.00.
Funds for the 2024 expenditure for Group A, in the amount of $700.00, are available in Account 101-69000-612330. The estimated expenditures for 2025 is $14,000.00, and for 2026 is $13,300.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2024 expenditure for Group B, in the amount of $2,500.00, are available in Account 101-68000-612330. The estimated expenditures for 2025 is $4,500.00, and for 2026 is $2,000.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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