TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Origami Risk LLC to provide software hosting, maintenance and license renewal for the Origami Risk Management Information System, in an amount not to exceed $282,489.99, Account 101-27000-612820, Requisition 1622107
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Origami Risk LLC to provide software hosting, maintenance and license renewal for the Origami Risk Management Information System (RMIS) for a three-year period. This agreement will begin on January 1, 2025 and expire on December 31, 2027.
Origami provides the District with a secure and reliable cloud-based RMIS that facilitates the consolidation, analysis, tracking, and reporting on claims and risk related data across the District. System updates and enhancements are included.
Origami Risk LLC, the sole service provider of the Origami Risk Management Information System, has submitted prices for the services required. Inasmuch as Origami Risk LLC is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Affirmative Action Goals under Appendices A and V were not included due to scope of services to be performed under this contract, which do not provide practical opportunities for subcontracting.
Origami Risk LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Origami Risk LLC in an amount not to exceed $282,489.99.
The estimated expenditures for 2025, 2026 and 2027 are $94,163.33, $94,163.33 and $94,163.33 respectively. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:BLW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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