TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into a subscription agreement with ToolWatch, LLC dba Align Technologies of Colorado for Align Essentials software and maintenance in an amount not to exceed $34,735.86, Account 101-27000-612820, Requisition 1621509
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into a subscription agreement with ToolWatch, LLC dba Align Technologies of Colorado (“Align”) for Align Essentials software and maintenance for a three-year period. This subscription period is from October 1, 2024 to September 30, 2027.
Align Essentials is used by Maintenance and Operations staff to manage inventory in tool cribs.
Align, the sole service provider of Align Essentials, has submitted prices for the services required. Inasmuch as Align is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Align is registered and in good standing with the state of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Align Technologies of Colorado in an amount not to exceed $34,735.86.
Funds for the 2024 expenditure, in the amount of $11,004.00 are available in Account 101-27000-612820. The estimated expenditure for 2025 is $11,569.20, and 2026 is $12,162.66. Funds for the 2025 and, 2026 expenditures are contingent on the Board of Commissioners’ approval of the District's budget for those years
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024