TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with PerkinElmer U.S. LLC for preventive maintenance, repairs, and consumable supplies for Inductively Coupled Plasma Instruments and Peripheral Accessories in the Analytical Laboratories Division, in an amount not to exceed $230,465.77, Accounts 101-16000-612970, 623570, Requisition 1623002
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with PerkinElmer U.S. LLC (Perkin Elmer) for preventive maintenance, repair, and consumable supplies for three Inductively Coupled Plasma (ICP) Instruments and peripheral accessories in the Analytical Laboratories Division. This purchase order will start on approximately November 2, 2024, and will end on December 31, 2027.
Two PerkinElmer computer controlled ICP Optical Emission Spectrometry instruments and one ICP- Mass Spectrometry Instrument are used for the analysis of trace metals. The instruments are used for analyses to comply with 503 Sludge Regulations, water quality monitoring for the Ambient Water Quality Monitoring Program, and industrial user samples. This service agreement is critical to ensure that instruments remain fully functional to provide essential data for the operation of the District’s WRPs, Resource Recovery, and other research projects.
PerkinElmer, the sole service provider for preventive maintenance, repair, and consumables supplies for three ICP instruments and peripheral accessories, has submitted pricing for the services required. Perkin Elmer ICPs and peripheral equipment will be maintained by PerkinElmer technicians and will greatly reduce instrument downtime due to failure. Inasmuch as PerkinElmer, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
PerkinElmer is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Ordinance is not included because PerkinElmer is the sole provider of the equipment and service.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with PerkinElmer, in an amount not to exceed $230,465.77.
Funds for the 2024 expenditure in the amount of $16,397.77 are available in Account 101-16000-612970. The estimated expenditures for 2025, 2026, and 2027 in the amounts of $80,444.00, $97,940.00, and $35,684.00, respectively, are available in Accounts 101-16000-612970, 623570, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:TP:nj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024