TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-127-3DR A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC. in an amount of $115,756.03, from an amount of $28,863,563.04, to an amount not to exceed $28,979,319.07, Account 401-50000-645750, Purchase Order 4000097
Body
Dear Sir:
On February 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-127-3DR A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC., in an amount not to exceed $28,872,125.00, plus a five (5) percent allowance for change orders in an amount of $1,443,606.25, for a total amount not to exceed $30,315,731.25. The scheduled contract completion date is February 22, 2026.
As of August 9, 2024, the attached list of change orders has been approved.
Original Contract Amount $28,872,125.00
Date of Board Approval 2/2/2023
Cumulative Change Order (8/9/2024) ($8,561.96)
% Change of Original Contract Value (0.03)%
Current Contract Value $28,863,563.04
Requested Increase $115,756.03
New Contract Value $28,979,319.07
% Change of Current Contract Value 0.40%
Total % Change of Original Contract Value 0.37%
An extra in an amount of $115,756.03 is requested to amend the scope of work for Contract 16-127-3DR A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant, Rebid. This amendment is required to facilitate sealing of the A/B Battery Sludge Return Channel expansion joints to prevent water infiltration into the A/B Battery Service Tunnel. The contractor submitted a cost proposal (CO-9) for an extra in the amount of $122,208.89 and a credit in the amount of $6,452.86, for a net extra in the amount of $115,756.03. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO9, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-127-3DR in an amount of $115,756.03 (0.40% of the current contract value), from an amount of $28,863,563.04, to an amount not to exceed $28,979,319.07.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:GRR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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