TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount of $250,887.35, from an amount of $8,526,051.05, to an amount not to exceed $8,776,938.40, Account 401-50000-645650, Purchase Order 4000085
Body
Dear Sir:
On February 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC, in an amount not to exceed $7,940,000.00, plus a five (5) percent allowance for change orders in an amount of $397,000.00, for a total amount not to exceed $8,337,000.00. The scheduled contract completion date is February 19, 2025.
As of August 9, 2024, the attached list of change orders has been approved.
Original Contract Amount $7,940,000.00
Date of Board Approval 2/3/2022
Cumulative Change Order (8/9/2024) $586,051.05
% Change of Original Contract Value 7.38%
Current Contract Value $8,526,051.05
Requested Increase $250,887.35
New Contract Value $8,776,938.40
% Change of Current Contract Value 2.94%
Total % Change of Original Contract Value 10.54%
The scope of work includes modification of the float switches and the addition of tank valves, wiring, and controls for the fiber-reinforced plastic (FRP) tanks and the secondary containment area. The work also includes installation of a new local control panel near the northeast corner of the secondary containment area, and a concrete pad for the emergency shower and eyewash station. This revision is necessary to properly operate all five FRP tanks. The electrical and instrumentation work is necessary to ensure all instruments, heat tracing, and distributed control system (DCS) I/O points work properly. The contractor submitted a cost proposal (CO-18) for an extra in the amount of $266,196.46 and a credit in the amount of $15,309.11, for a net extra in the amount of $250,887.35. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO18, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-159-3P in an amount of $250,887.35 (2.94% of the current contract value), from an amount of $8,526,051.05, to an amount not to exceed $8,776,938.40.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
Attachment