TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization for payment to the City of Chicago for participation in the city’s underground project coordination, in an amount not to exceed $25,924.33, Account 101-50000-612430
Body
Dear Sir:
Authorization is requested to make payment by direct voucher to the City of Chicago for participation in the Chicago Department of Transportation’s Office of Underground Coordination (OUC) facility protection program, in an amount not to exceed $25,924.33.
The OUC is made up of reviewing utility members consisting of city agencies, private entities, and the District. The OUC handles the review and approval of all construction work in or adjacent to the public rights-of-way, including deep excavations and penetrations, earth retention systems, and major piping installations. The office is responsible for protecting Chicago’s surface and subsurface infrastructure from damage due to planned and programmed construction, installation, and maintenance projects. The District has participated in the OUC program with the principal purpose of protecting its underground facilities. In the early stages of planning, District staff provides drawings of its facilities in the project area. Upon submittal of final plans, District staff review the project and approve or disapprove it based on the impact to District assets. The entire review process is conducted through an OUC administered web-based system.
The current request, in the amount of $25,924.33, is for participation during 2024. The request for 2023 was approved by the Board on September 7, 2023.
The City of Chicago, the sole source of supply, has submitted prices for participation in the underground project coordination service. In as much as underground project coordination services are not available through any other source of supply, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
It is hereby recommended that the Board of Commissioners authorize payment, by direct voucher, to the City of Chicago, in an amount not to exceed $25,924.33. Funds are available in Account 101-50000-612430.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024