TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-109-11, Furnish and Deliver a Gel Permeation Chromatograph System in the Organic Compounds Analytical Laboratory at the Egan Water Reclamation Plant, to Bio-Rad Laboratories, Inc., in an amount not to exceed $43,970.02, Account 101-16000-634970, Requisition 1616808
Body
Dear Sir:
On May 2, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-109-11, Furnish and Deliver a Gel Permeation Chromatograph System in the Organic Compounds Analytical Laboratory at the Egan Water Reclamation Plant.
In response to a public advertisement of June 5, 2024, a bid opening was held June 25, 2024. The bid tabulation for this contract is:
BIO-RAD LABORATORIES, INC. $43,970.02
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: does not provide the equipment requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Bio-Rad Laboratories, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $45,000.00, placing their bid of $43,970.02 approximately 2.3 percent under the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because this is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-109-11, to Bio-Rad Laboratories, Inc., in an amount not to exceed $43,970.02.
Funds are available in Account 101-16000-634970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024