TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-049-11, Furnish and Deliver Work Gloves to Various Locations for a One (1) Year Period, Groups C and D to Cicero Mfg. & Supply Company, Inc., in an amount not to exceed $26,096.50, Account 101-20000-623700
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-049-11, furnish and deliver work gloves to various locations for a one (1) year period, beginning approximately October 1, 2024 and ending September 30, 2025.
In response to a public advertisement of July 17, 2024, a bid opening was held on July 30, 2024. The bid tabulation for this contract is:
GROUP A: GENERAL PURPOSE GLOVES
THE STANDARD COMPANIES, INC. $5,748.00
GROUP B: LIQUID PROOF/CUT RESISTANT GLOVES
THE STANDARD COMPANIES, INC. $5,233.65
GROUP C: LEATHER/GOATSKIN GLOVES
CICERO MFG. & SUPPLY COMPANY, INC. $11,556.52
THE STANDARD COMPANIES, INC. $35,726.23
GROUP D: COATED PALM GLOVES
CICERO MFG. & SUPPLY COMPANY, INC. $14,539.98
THE STANDARD COMPANIES, INC. $18,940.80
The Standard Companies, Inc., failed to use the bid pricing spreadsheet, as stated on Page P-4. Therefore, the Director of Procurement and Materials Management has rejected the bids for not complying with the terms of the contract documents, and which is in the public’s best interest. The Director of Procurement and Materials Management has informed The Standard Companies, Inc. of this action. The items from Group A and B will be procured on the open market.
Cicero Mfg. & Supply Company, Inc., the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D of this contract was $31,000.00, placing the total bid of $26,096.50 approximately 15.82 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-049-11, Groups C and D to Cicero Mfg. & Supply Company, Inc., in an amount not to exceed $26,096.50.
Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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