TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with CEM Holdings Corporation, to provide onsite service and maintenance for three moisture and solids analyzers at the Stickney Water Reclamation Plant, for a three-year period, in an amount not to exceed $40,699.65, Account 101-69000-612490, 623570, Requisition 1621514
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with CEM Holdings Corporation to provide onsite service and maintenance for three moisture and solids analyzers at the Stickney Water Reclamation Plant, for a three-year period. All services and parts will be delivered before December 31, 2027.
CEM Holdings Corporation, the sole source provider for the specialized equipment maintenance and repair, has submitted prices for the services and parts required. Inasmuch as CEM Holdings Corporation is the only source of supply for the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The moisture and solids analyzers are used for real time analysis of the solids stream processes. The data collected is used to determine sludge flow and centrifuge adjustments, which allows for corrective actions to be taken in a timely manner. The service agreement includes two on-site preventive maintenance visits, 24-hour telephone troubleshooting support, guaranteed 36-hour response time, and all travel, labor, and parts.
CEM Holdings Corporation is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because CEM Holdings Corporation is the sole provider of these services and parts.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with CEM Holdings Corporation, in an amount not to exceed $40,699.65.
The estimated expenditures for 2025 are $13,120.30, 2026 are $13,566.55, and 2027 are $14,012.80 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024