TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-056-11, Furnish and Deliver Hardware to Various Locations for a One (1) Year Period, Groups A and B to Liberty Fastener Company, in an amount not to exceed $67,162.80, and Group C to Cicero Mfg. & Supply Co., Inc. in an amount not to exceed $20,783.65, Account 101-20000-623110.
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-056-11 furnish and deliver hardware to various locations for a one (1) year period, beginning approximately October 1, 2024, and ending September 30, 2025.
In response to a public advertisement of July 17, 2024, a bid opening was held on July 30, 2024. The bid tabulation for this contract is:
GROUP A: HARDWARE (MISCELLANEOUS)
LIBERTY FASTENER COMPANY $47,865.30
GROUP B: HARDWARE (ZINC AND BRASS)
LIBERTY FASTENER COMPANY $19,297.50
CICERO MFG. & SUPPLY CO., INC. $21,542.25
GROUP C: HARDWARE (STAINLESS)
CICERO MFG. & SUPPLY CO., INC. $20,783.65
LIBERTY FASTENER COMPANY $22,970.65
BLUE JAY FASTENERS, LTD $23,912.30
Liberty Fastener Company, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $76,000.00, placing their bid of $67,162.80 approximately 11.63% below the estimate.
Cicero Mfg. & Supply Company, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $29,000.00, placing their bid of $20,783.65 approximately 28.33% below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-056-11, Groups A and B to Liberty Fastener Company, in an amount not to exceed $67,162.80, and Group C to Cicero Mfg. & Supply Co., Inc. in an amount not to exceed $20,783.65.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623110.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:km
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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