TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with SEAL Analytical Inc. for preventive maintenance, technical support, repairs, parts, and consumable supplies for six AQ400 Discrete Analyzers at various locations in an amount not to exceed $35,365.00, Accounts 101-16000-612970, 623570, Requisition 1625214
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SEAL Analytical Inc. (SEAL) for preventive maintenance, technical support, repairs, parts, and consumable supplies, on an as-needed bases, for six (6) AQ400 Discrete Analyzers at various locations, as well as emergency visits. This purchase order will begin on January 1, 2025 and expire on December 31, 2025.
Preventative Maintenance, technical support, repairs, parts, and consumable supplies, as well as emergency visits on the AQ400 Discrete Analyzers located at the Calumet, Egan, and Stickney Analytical Laboratories, is required to ensure the analyzers continue to perform total phosphorus, ortho-phosphorus, ammonia, nitrite, and Total Kjedahl Nitrogen analyses for National Pollutant Discharge Elimination System permits and numerous other studies.
SEAL, the sole service provider of preventive maintenance, technical support, repairs, parts, and consumable supplies, has submitted prices for the services and goods required. Inasmuch as SEAL, is the only source of supply for the services and goods required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SEAL is registered and is in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Appendix A is not applicable because the classification of work does not fall under the provision of MPLA due to the specialized nature of the services required.
The Affirmative Action Ordinance is not included because SEAL is the sole provider of the required services and goods.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with SEAL in an amount not to exceed $35,365.00.
The estimated expenditure for 2025 in the amount of $35,365.00 will be available in Accounts 101-16000-612970, 623570, and is contingent on the Board of Commissioners’ approval of the District’s Budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research,
EWP:RA:JC:PG:nj Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024