TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Brinkmann Instruments, Inc. d/b/a Metrohm USA, Inc., for preventive maintenance and consumable supplies for an Ion Chromatograph and Alkalinity Titrator in an amount not to exceed $63,537.07, Accounts 101-16000-612970, 623570 Requisition 1625054
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Brinkmann Instruments, Inc. d/b/a Metrohm USA, Inc. (Metrohm), for preventive maintenance and consumable supplies for an Ion Chromatograph (IC) and Alkalinity Titrator instruments in the Analytical Laboratories Division, at the Egan Water Reclamation Plant (WRP). This purchase order will expire on December 31, 2027.
The Ion Chromatograph is used to determine chloride, fluoride, and sulfate concentrations, and the Alkalinity Titrator is used to determine alkalinity (buffering capacity). Samples analyzed include NPDES permit and process control samples from the District’s seven WRPs, Chicago Area Waterways System monitoring, Industrial Waste Division, and the Environmental Monitoring and Research Division support requests. The preventive maintenance services will ensure the Metrohm IC and Alkalinity Titrator systems operate properly and minimize any potential downtime. These services, provided by a vendor-trained technician, will ensure that the Metrohm instruments are running at peak performance and extend the instrument's life.
Metrohm, the sole provider for preventive maintenance and consumable supplies for the Metrohm IC and Alkalinity Titrator systems, has submitted pricing for the required goods and services. Inasmuch as Metrohm is the only source of supply for the goods and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Metrohm is registered and is in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance is not included because Metrohm is the sole provider of the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Metrohm in an amount not to exceed $63,537.07.
Funds for the 2025, 2026, and 2027 expenditures, in the amounts of $20,464.07, $21,263.00, and $21,810.00, respectively, are being requested in Accounts 101-16000-612970, 623570, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AR:al
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024