TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase orders to Graybar Electric Company, Inc. to Furnish and Deliver Electrical Catalog Products, under OMNIA Partners (formerly U.S. Communities) Contract #EV2370, for a One-Year Period, in an amount of $13,500.00, from an amount of $114,800.00, to an amount not to exceed $128,300.00, Accounts 101-15000/66000/67000/68000/69000-623070, Purchase Orders 3127089 and 3127090
Body
Dear Sir:
On October 5, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Graybar Electric Company, Inc. to furnish and deliver electrical catalog products, under OMNIA Partners (formerly U.S. Communities) Contract #EV2370, for a one-year period, in an amount not to exceed $95,000.00. The contract expires on December 31, 2024.
As of September 30, 2024, the attached list of change orders has been approved.
Original Contract Amount $95,000.00
Date of Board Approval 10/5/2023
Cumulative Change Order Value (9/30/2024) $19,800.00
% Change of Original Contract Value 20.8%
Current Contract Value $114,800.00
Requested Increase or Decrease $13,500.00
New Contract Value $128,300.00
% Change of Current Contract Value 11.8%
% Change of Original Contract Value 35.1%
An increase in value is requested to purchase additional electrical parts for the North and Stickney Service Areas as exact quantities were unknown at the time the purchase orders were issued. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase purchase orders to Graybar Electric Company, Inc., in an amount of $13,500.00 (approximately 11.8% of the current value), from an amount of $114,800.00, to an amount not to exceed $128,300.00.
Funds are available in Accounts 101-67000/69000-623070.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
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