TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-063-11 Furnish and Deliver V-Belts, Conveyor Belts and Bearings to Various Locations for a One (1) Year Period, estimated cost $72,000.00, Account 101-20000-623270
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver v-belts, conveyor belts, and bearings, beginning approximately February 1, 2025 and ending January 31, 2026.
The purpose of this contract is to furnish and deliver v-belts, conveyor belts, and bearings to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District.
The estimated cost for this contract is as follows:
Group A: V-Belts $10,000.00
Group B: Conveyor Belts $35,000.00
Group C: Bearings $27,000.00
$72,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 16, 2024
Bid Opening November 5, 2024
Award December 19, 2024
Completion January 31, 2026
Funds are being requested in 2025, in Account 101-20000-623270, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-063-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:sk
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024