TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Group A to Taylor Distribution Group LLC d/b/a TDG Scientific, in an amount not to exceed $3,642.01, Groups B and C to Wipeco, Inc., in an amount not to exceed $69,101.00, and Group D to The Standard Companies, Inc., in an amount not to exceed $4,959.00. Account 101-20000-623660
Body
Dear Sir:
On August 8, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, beginning approximately November 1, 2024 and ending October 31, 2025.
In response to a public advertisement of August 21, 2024, a bid opening was held on September 10, 2024. The bid tabulation for this contract is:
GROUP A - COTTON RAGS
TAYLOR DISTRIBUTION GROUP LLC d/b/a TDG SCIENTIFIC $ 3,642.01
PACIFIC STAR CORPORATION $ 39,951.21
GROUP B - PAPER TOWELS
WIPECO, INC. $ 46,046.00
CICERO MFG & SUPPLY COMPANY, INC. $ 50,422.02
EQUITY INDUSTIRAL SUPPLY, INC. $ 55,215.40
WAREHOUSE DIRECT, INC. $ 57,321.43
THE STANDARD COMPANIES, INC. $ 60,842.07
TAYLOR DISTRIBUTION GROUP LLC d/b/a TDG SCIENTIFIC $ 228,216.67
PACIFIC STAR CORPORATION $ 376,666.18
GROUP C - TOILET TISSUE
WIPECO, INC. $ 23,055.00
CICERO MFG & SUPPLY COMPANY, INC. $ 26,359.68
WAREHOUSE DIRECT, INC. $ 28,154.24
THE STANDARD COMPANIES, INC. $ 31,870.72
PACIFIC STAR CORPORATION $ 38,351.35
TAYLOR DISTRIBUTION GROUP LLC d/b/a TDG SCIENTIFIC $ 45,360.93
EQUITY INDUSTIRAL SUPPLY, INC. $ 1,188,754.40
GROUP D - WIPING RAGS
THE STANDARD COMPANIES, INC. $ 4,959.00
WIPECO, INC. $ 5,232.60
CICERO MFG & SUPPLY COMPANY, INC. $ 5,358.00
TAYLOR DISTRIBUTION GROUP LLC d/b/a TDG SCIENTIFIC $ 9,432.36
PACIFIC STAR CORPORATION $ 38,940.12
Taylor Distribution Group LLC d/b/a TDG Scientific, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $3,000.00, placing the total bid of $3,642.01, approximately 21.4 percent above the estimate.
Wipeco, Inc., the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $92,000.00, placing the total bid of $69,101.00, approximately 24.9 percent below the estimate.
The Standard Companies, Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $5,000.00, placing the total bid of $4,959.00, approximately 0.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-009-11, Group A to Taylor Distribution Group LLC d/b/a TDG Scientific., in an amount not to exceed $3,642.01, Groups B and C to Wipeco, Inc., in an amount not to exceed $69,101.00, and Group D to The Standard Companies, Inc., in an amount not to exceed $4,959.00
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
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