TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to W.W. Grainger, Inc. to Furnish and Deliver Maintenance, Repair and Operating Catalog Products, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Cooperative Purchasing Contract #091422-WWG, in an amount not to exceed $388,600.00, Accounts 101, 501-15000, 16000, 20000, 25000, 27000, 50000, 66000, 67000, 68000, 69000-623030, 623070, 623090, 623110, 623130, 623190, 623270, 623570, 623660, 623680, 623780, 623810, 623860 and 623990, Requisitions 1623151, 1623287, 1623466, 1623600, 1623864, 1624009, 1624790, 1625068, 1625221
Body
Dear Sir:
On May 19, 2011, the Board of Commissioners authorized to participate in the Sourcewell, formerly National Joint Powers Alliance (NJPA), co-operative. The Metropolitan Water Reclamation District of Greater Chicago has the ability to participate under State Statute (5 ILCS 220), the Intergovernmental Cooperation Act. On November 7, 2022, Sourcewell, formerly National Joint Powers Alliance (NJPA), entered into a co-operative agreement with W.W. Grainger, Inc. under contract number 091422-WWG for maintenance, repair and operating catalog products. W.W. Grainger Inc.’s contract with Sourcewell ends November 8, 2026, with two possible one-year options to extend.
The purchase requisitions, as stated in the board letter, are being submitted for the 2025 fiscal year ending December 31, 2025. Each year, departments will provide their annual requests for Board approval. The Sourcewell contract offers a discount off Grainger Maintenance, Repair and Operating (MRO) catalog products. This contract is utilized for items needed in an emergency or a rush basis. Some types of products carried in the Grainger catalog are hardware, electrical, plumbing, and HVAC supplies, as examples. The using departments will only procure items that are not carried in the District’s storerooms.
Departments participating on this contract are Maintenance and Operations, General Administration, Monitoring & Research, Information Technology, Engineering, Procurement & Materials Management, and Human Resources.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to W.W. Grainger, Inc., in an amount not to exceed $388,600.00.
Funds are being requested in 2025, in Accounts 101, 501-15000, 16000, 20000, 25000, 27000, 50000, 66000, 67000, 68000, 69000-623030, 623070, 623090, 623110, 623130, 623190, 623270, 623570, 623660, 623680, 623780, 623810, 623860 and 623990, and are contingent upon the Board of Commissioners’ approval of the District’s budget for 2025.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024