TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-542-3MR, Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant (Rebid), to IHC Construction Companies LLC in an amount of $231,941.29, from an amount of $14,046,353.25, to an amount not to exceed $14,278,294.54, Account 401-50000-645650, Purchase Order 4000081
Body
Dear Sir:
On November 4, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-542-3MR, Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies LLC, in an amount not to exceed $13,760,000.00, plus a five (5) percent allowance for change orders in an amount of $688,000.00, for a total amount not to exceed $14,448,000.00. The scheduled contract completion date is October 14, 2025.
As of October 4, 2024, the attached list of change orders has been approved.
Original Contract Amount $13,760,000.00
Date of Board Approval 11/4/2021
Cumulative Change Order (10/4/2024) $286,353.25
% Change of Original Contract Value 2.08%
Current Contract Value $14,046,353.25
Requested Increase $231,941.29
New Contract Value $14,278,294.54
% Change of Current Contract Value 1.65%
Total % Change of Original Contract Value 3.77%
This work includes resurfacing the asphalt pavement of Sycamore Avenue from Barrington Road into and around the plant. The work consists of the removal of the top surface course of the asphalt pavement, performing full-depth removal of the binder course and subgrade of the 15% of the total pavement area, sealing of visible cracks in the binder course, installation of a hot-mix asphalt surface course for the road, and any incidental work associated with the pavement restoration. These revisions are necessary to repair the deteriorating asphalt pavement to provide better drainage, extend the longevity of the roadway and ensure overall safety of staff using the roadway. The work has not been completed. The contractor submitted a cost proposal (CO-29) for an extra in the amount of $231,941.29 and a credit in the amount of $0,00, for a net total in the amount of $231,941.29. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO29, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-542-3MR in an amount of $231,941.29 (1.65% of the current contract value), from an amount of $14,046,353.25, to an amount not to exceed $14,278,294.54.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, PO’B:DKS:RS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
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