TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-127-3DR A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount of $173,551.28, from an amount of$29,006,234.25, to an amount not to exceed $29,179,785.53, Account 401-50000-645750, Purchase Order 4000097
Body
Dear Sir:
On February 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-127-3DR A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC, in an amount not to exceed $28,872,125.00, plus a five (5) percent allowance for change orders in an amount of $1,443,606.25, for a total amount not to exceed $30,315,731.25. The scheduled contract completion date is March 21, 2026.
As of October 18, 2024, the attached list of change orders has been approved.
Original Contract Amount $28,872,125.00
Date of Board Approval 2/2/2023
Cumulative Change Order (10/18/2024) $134,109.25
% Change of Original Contract Value 0.46%
Current Contract Value $29,006,234.25
Requested Increase $173,551.28
New Contract Value $29,179,785.53
% Change of Current Contract Value 0.60%
Total % Change of Original Contract Value 1.07%
The work includes modifications to steam and condensate piping feeding the truck garage from the service tunnel. These revisions are necessary to ensure that the truck garage is adequately heated throughout the winter as construction progresses. The contractor submitted a cost proposal (CO-14) for an extra in the amount of $261,179.76 and a credit in the amount of $13,578.65, for a net total in the amount of $247,601.11. The engineer deducted the contractor’s proposed amount to perform the steam and condensate modeling, pipe stress analysis, and all associated markups, which results in an extra in the amount of $187,129.93 and a credit in the amount of $13,578.65, for a net total in the amount of $173,551.28. Therefore, the installation of the steam and condensate piping will be tracked on a Time and Material basis, in an amount not to exceed $173,551.28. The engineer stated via correspondence CO14 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-127-3DR in an amount not to exceed $173,551.28 (0.60% of the current contract value), from an amount of $29,006,234.25, to an amount not to exceed $29,179,785.53.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O’Connor, Director of Engineering, PO’B:DS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024
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