TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A, Perkovich, Executive Director
Title
Authority to award Contract 24-987-11, Specialty Railroad Track Services in the Stickney Service Area, to Harbour Contractors, Inc., in an amount not to exceed $1,900,000.00, Account 101-69000-612670, Requisition 1597409
Body
Dear Sir:
On August 8, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-987-11, Specialty Railroad Track Services in the Stickney Service Area.
In response to a public advertisement of September 18, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
HARBOUR CONTRACTORS INC $1,518,900.00
TRACK SERVICE, INC. $2,020,593.00
GFL ENVIRONMENTAL SVS USA INC $2,846,083.16
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended in this contract, should usage differ from the quantities, is not to exceed $1,900,000.00.
Harbour Contractors, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: Hoisters, Truck Drivers and Laborers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract due to an insufficient number of MBE/WBE/VBE firms available that can perform the scope of work.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-987-11 to Harbour Contractors, Inc., in an amount not to exceed $1,900,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence upon approval of the Contractor’s Bond and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2024 expenditure, in the amount of $100,000.00, are available in Account 101-69000-612670. The estimated expenditure for 2025 is $200,000.00, for 2026 is $800,000.00, and for 2027 is $800,000.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024
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