TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to Sunbelt Rentals Inc., to Furnish and Deliver Two (2) Rental Low-Temperature Chillers and Accessories to the Stickney Water Reclamation Plant for an approximately three-month period under Sourcewell (formerly NJPA) Purchasing Contract No. 062320-SNB, in an amount of $122,732.71, from an amount of $213,646.03, to an amount not to exceed $90,913.32, Account 101-69000-612330, Purchase Order 3130085
Body
Dear Sir:
On June 20, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Sunbelt Rentals Inc., to furnish and deliver two (2) rental low-temperature chillers and accessories to the Stickney Water Reclamation Plant for an approximately three-month period under Sourcewell (formerly NJPA) Purchasing Contract No. 062320-SNB, in an amount not to exceed $213,646.03.
There have been no prior change orders.
Original Contract Amount $213,646.03
Date of Board Approval 6/20/2024
Cumulative Change Order Value (11/4/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $213,646.03
Requested Increase or Decrease ($122,732.71)
New Contract Value $90,913.32
% Change of Current Contract Value -57.4%
% Change of Original Contract Value -57.4%
A decrease in value is requested to reflect the actual rental expenditures and to close the purchase order. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order to Sunbelt Rentals Inc., in an amount of $122,732.71 (approximately 57.4% of the current value), from an amount of $213,646.03, to an amount not to exceed $90,913.32.
Funds will be restored to Account 101-69000-612330.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024